Welcome to the Old Post Tree Square - The Place that made the Garden Route famous, Mossel Bay shoreline with the majestic Outeniqua mountains

Old Post Tree Square

Market Street
P.O. Box 349
Mossel Bay
6500
Tel : +27 (0) 44 691 3738
Fax : +27 (0) 44 691 3104
book@oldposttree.co.za
www.oldposttree.co.za

CONFERENCE PACKAGES

	Download Ochre Conference Layout

DAY CONFERENCE PACKAGE RATE :
R250.00 per delegate includes :
(Minimum of 10 delegates)

Arrival coffee / tea.
Mid-morning coffee / tea / pastries.
3 course luncheon.
Mid-afternoon coffee / tea.
Bottled mineral water, cordials and mints on conference tables
Venue Hire
Standard equipment available

FULL CONFERENCE PACKAGE RATE : Same as above.
Accommodation
R745.00 pp sharing B &B
R950.00 single B&B
Dinner: R195.00 per person

VENUE HIRE :

Wedding/Functions Hire R4000.00
Full day hire R1500.00
Half day hire R 850.00

Includes :

Table and chair layout
Use of standard equipment

STANDARD EQUIPMENT AVAILABLE :

Whiteboard
Flipchart
Overhead Projector
White Screen
TV
Video / DVD Player
PA System & Microphone
Data Projector (additional cost @ R550 per day)

Outdoor and/or teambuilding activities are available on request

ADDITIONAL REFRESHMENTS :

Coffee / Tea

R 10.00 per delegate

Coffee / Tea / Biscuits

R 16.50 per delegate

Coffee / Tea / Pastries

R 35.00 per delegate

Coffee / Tea / Sandwiches

R 45.00 per delegate

Breakfast

R 95.00 per delegate

Lunch Menu

R 95.00 per delegate

Dinner Menu

R195.00 per delegate

All conference prices are nett and non commissionable.

BILLING INSTRUCTIONS :

Should the above meet with your approval, please sign and return the confirmation of reservation.
On receipt of this confirmation, a proforma invoice shall be sent.
A 50 % deposit is to be paid as stated per pro forma.
The outstanding balance should be paid no later than 30 days prior to arrival date.
BANK DETAILS FOR PAYMENT :

Account name         : Protea Hotel Mossel Bay
Bank                          : Standard Bank
Branch                      : Mossel Bay
Branch Code           : 050 – 414
Account number    : 082 847 290

PLEASE FAX A COPY OF YOUR DEPOSIT SLIP TO THE FOLLOWING FAX NUMBER :
044 – 691 3104 WITH A REFERENCE, ONCE PAYMENT HAS BEEN MADE.

Any further outstanding amounts should be settled on presentation of the invoice on departure from the Ochre Conference Centre or Hotel.
Should you have authorised credit facilities with Protea Hotel Mossel Bay in place; prepayment does not apply. Please forward a copy of a signed company order / voucher direct to the hotel on or before 30 days prior to arrival.
On or before TWO WEEKS PRIOR TO ARRIVAL your final rooming list / function requirements will be required by the hotel.

CANCELLATION FEES :

Up to 60 days prior to arrival, 100% of rooms / conference facilities reserved / delegate attendance may be cancelled with no cost.
Up to 30 days prior to arrival, 50% or rooms / conference facilities reserved / delegate attendance may be cancelled with no cost.
Up to 7 days prior to arrival, 10% of rooms / conference facilities reserved / delegate attendance may be cancelled with no cost.
7 days to 0 days prior to arrival, 100% cancellation fee will apply on rooms / conference facilities reserved and delegate attendance.

Should any non-compliance to the above occur, Ochre Conference Centre / Protea Hotel Mossel Bay reserves the right to release / cancel all room allocations being held.Please contact the Conference / Banqueting department at the hotel (044) 691 3738 should you require any additional information.